College of Nursing
Undergraduate Nursing Department
Nursing Student Handbook
Student Driving
Policy |
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STUDENT DRIVING POLICY
The continuing goal is for the safety of the
student drivers and passengers in car-pooling situations.
- When the student drives a state vechile,
he or she will turn in a Nursing Student Driver (Control Slip) to East
River Department. Secretary or West River Department Secretary.
- Student drivers will be considered State
employees, covered under the PEPL Insurance Fund, and paid for each trip
at a flat rate.
- This policy covers students in Semesters
1, 2, 3, 4 & 5
(Semester 5 will be able to utilize state vehicles for N475 Community
as Client.
The college will not provide transportation for N495 Directed Studies).
- Seat belts are to be worn at all times
that a student is in a state vehicle (motor pool car). All traffic laws
must be followed.
- State-owned vehicles are to be used and
occupied exclusively by authorized persons on official state business.
State-owned vehicles are to be used for official state travel by state
officers, employees, board and commission members, consultants, authorizes
volunteers and authorized students of a state institution. The vehicles
shall not be used for commuting to and from an employee’s office and residence
unless otherwise requested by the respective department administrator and
approved by the Fleet Manager. State employees using state-owned
vehicles are not permitted to transport family, friends, non-state business
commuters, or animals except for “service animals”. As per the Policy
and Procedure Handbook by the South Dakota Fleet and Travel Management.
Procedure
- All students must complete an employment
application form in order to drive. A current drivers license must
be submitted to the East River Department Secretary or West River Department
Secretary. W-2 forms must be completed with the personnel department
before the first trip takes place.
- The student picks up the control slip from
motor pool (East River) or Dept Secretary (West River) along with the notebook
for the reserved car. Motor Pool will issue only one slip per
trip. It is the student’s responsibility to pick-up the Nursing Student
Control Slip at the time of departure. When the student has completed
a trip, he or she will turn in the completed Nursing Student Driver Control
Slip to the appropriate secretary. The control slip must be filled
out completely indicating the town where the clinical experience was held,
date, driver signature, and names of passengers. The student will
take the Control Slip to the Department Secretary where the trip will be
recorded on monthly time sheets. Students must sign a monthly time
sheet for each month that driving slips are turned in.
- Payment will be made to students at a flat
rate that varies by clinical site, e.g., $15.45 for drives to Sioux Falls,
to the agency, and return to Brookings.
- Each student who drives or rides in a motor
pool car must have a signed waiver on file in the Nursing Student Services
office. [One signed waiver is sufficient for the five semesters of the
major.]
- During the semester the student begins
to use a state vehicle, students who are driving are responsible for reading
the Fleet and Travel Management handbook.
Student Trip Permit Guidelines
Application for Trip
Permit forms are available from Stores. Trip regulations appear on page
34 of the 2004-2005 University Undergraduate Bulletin. It is essential
that these guidelines be followed for insurance reasons and to
legitimize student absence from classes. Only students on University
approved trips are covered by accident/medical insurance.
We cannot approve a trip after-the-fact, and we must take the utmost
care in accurate reporting of student trips. Because of the importance
of this process, if there is any possibility of a request not clearing
this office prior to the trip, I strongly suggest that it be hand
carried to make certain that it is signed by someone in this office
before students leave campus.
Unless hand carried, all trip requests are returned with the trip
absence cards by Campus Mail. We have had numerous requests for an extra
set of trip cards because the request was processed late and the cards
were in the return mail. This can easily be avoided by timely processing
of the request.
Please share this information with the necessary persons in your unit.
Department Heads, please be sure that all faculty are aware of this
policy and the time concerns.
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